Effective Date:20th Sep 2025

XploreSense Private Limited (“Company”, “we”, “our”, “us”), through its platform Breathe4School (“Platform”), provides technology solutions to schools, colleges, and institutions to enhance administration, teaching, and learning outcomes.

We are committed to protecting the privacy of students, parents, teachers, administrators, and all users (“you”, “your”) whose data is entrusted to us. This Privacy Policy explains how we collect, use, share, and safeguard personal information and the choices available to you.

By accessing or using our Services, you agree to the practices described in this Privacy Policy.

  1. Scope of This Policy

This Privacy Policy applies to:

  • The Breathe4School platform, website, mobile applications, and software.
  • All services, features, and content offered under Breathe4School subscription plans.
  • Data provided by schools/institutions, parents, teachers, tutors or students directly to us.

It does not apply to third-party websites, tools, or services linked externally, which are governed by their own privacy practices.

  1. Information We Collect

We collect information in the following categories:

(A) Personal Identifiable Information (PII):

  • Full name, date of birth, gender, address.
  • Contact details (phone, email).
  • Parent/guardian details.

(B) Academic & Institutional Data:

  • Enrollment/roll numbers, class, section.
  • Attendance logs.
  • Assignments, test/assessment results, performance reports.
  • Teacher feedback, progress tracking, and behavioral notes.

(C) Financial Data:

  • Payment history, invoices, fee management details.
  • Mode of payment (bank details, UPI, credit/debit card, processed securely via third-party gateways).

(D) Technical & Usage Data:

  • Device type, operating system, IP address, browser details.
  • Log files, cookies, and analytics information.
  • Login history, time spent on modules, clickstream data.

(E) Sensitive Personal Data (where applicable):

  • Health/medical information (e.g., for leave/attendance records).
  • Disability accommodations or special learning needs.
  • Only collected with explicit consent of the school/parents and used strictly for educational purposes.
  1. How We Collect Information

We collect information from:

  • Institutions/Schools: At the time of onboarding, setup, or data migration.
  • Parents/Students: Through registration forms, mobile app sign-ups, and fee payments.
  • Teachers/Administrators: While using the platform for attendance, grading, and reporting.
  • Automatic Tracking: Via cookies, analytics tools, and system logs.
  • Voluntary Submissions: Feedback, queries, or support requests.
  1. Purpose of Use

We use your information strictly for legitimate educational and administrative purposes, including:

  1. Core Services: Fee management, attendance, assignments, performance analytics.
  2. Communication: Notifications, updates, and reminders for parents, students, and teachers.
  3. Security & Compliance: Verifying identity, preventing fraud, and complying with legal obligations.
  4. Platform Improvement: Enhancing features, personalizing user experience, and resolving technical issues.
  5. Analytics & Research: Usage statistics, institutional insights, and reporting (always anonymized for external reporting).
  6. Payments: Secure processing of fees and financial transactions.

We do not sell, rent, or commercially exploit personal data.

  1. Sharing of Information

We may share information only in limited circumstances:

  • With Schools/Institutions: For administration, teaching, and monitoring.
  • With Authorized Service Providers: Payment gateways, hosting providers, cloud storage, analytics partners, all bound by confidentiality obligations.
  • With Legal/Regulatory Authorities: As required under law, legal proceedings, or government orders.
  • During Business Transfer: In case of merger, acquisition, or restructuring, subject to equivalent data protection safeguards.
  • With Consent: Where explicit consent is given by parents, students, or institutions.
  1. Data Security

We employ industry-standard safeguards to protect your data, including:

  • Encryption: Data transmitted over the internet is encrypted (SSL/TLS).
  • Access Control: Role-based access for students, parents, teachers, and admins.
  • Audit Logs: All access and changes are logged.
  • Secure Storage: Data stored on secure servers located in India (or approved jurisdictions).
  • Incident Response: Immediate investigation and notification in case of any breach.
  1. Data Retention
  • Academic and institutional data is retained only for the duration of the institution’s subscription or as otherwise required by law.
  • After service termination, data will be retained for 30 days to facilitate export, after which it will be securely deleted or anonymized.
  • Payment and compliance records may be retained longer if legally required.
  1. Children’s Data & Parental Rights
  • We understand the importance of protecting children’s privacy.
  • We collect student data only through schools/institutions with parental knowledge or authorization.
  • Parents have the right to:
    • Review their child’s data.
    • Request corrections.
    • Request deletion (subject to school/legal obligations).
  1. Cookies & Tracking
  • Our website and apps use cookies and similar technologies for session management, analytics, and personalization.
  • Types include:
    • Essential cookies (required for login & navigation).
    • Functional cookies (remembering preferences).
    • Analytics cookies (usage patterns).
  • Users may disable cookies via browser settings, though this may affect functionality.
  1. Cross-Border Transfers

If data is transferred outside India for hosting or processing, we ensure:

  • The receiving jurisdiction provides adequate data protection, OR
  • Binding contracts ensure equivalent safeguards.
  1. Compliance & Legal Basis

Our data practices comply with:

  • Indian IT Act, 2000 & SPDI Rules, 2011.
  • Digital Personal Data Protection Act, 2023 (DPDPA).
  • Best practices aligned with GDPR for international institutions (where applicable).
  1. Updates to This Policy

We may update this Privacy Policy from time to time:

  • Changes will be posted on our website with a revised “Effective Date.”
  • For material changes, we will notify institutions and users by email or in-platform alerts.
  • Continued use after changes indicates acceptance.
  1. Contact & Grievance Redressal

For privacy-related queries, complaints, or to exercise your rights, contact:

XploreSense Private Limited
Riviera, L, L302, Eldeco Green Meadows, Pocket – C, Sector-Pi, Greater Noida, Gautam Buddha Nagar,
Uttar Pradesh – 201309, India
📧 Email: sales@breathe4school.com